Rental Fee: $25.00

Deposit Fee: $75.00

Total Amount Due: $100.00

The rental fee and any required deposit must be paid according to the Town's established rental policies.

A reservation is not finalized until the Town has approved the rental, received this completed agreement, and received all required payments.

Community Building Rules and Responsibilities

By signing this agreement, the renter agrees to the following:

A. Use of Facility

The Community Building shall be used only for the event described in this agreement. Any changes to the approved use must be authorized by the Town.

B. Facility Care

The renter agrees to use the building responsibly and to take reasonable precautions to prevent damage to the building, furnishings, and equipment.

C. Cleaning and Trash Removal

The renter is responsible for leaving the facility clean and orderly after the event. Trash must be properly disposed of, decorations removed, and tables and chairs returned to their designated locations unless otherwise instructed.

Additional cleaning or damage charges may apply in accordance with the Town's adopted rental policy.

D. Decorations

Decorations must not damage walls, floors, ceilings, furniture, or other Town property. The use of nails, screws, or other damaging attachments is prohibited without prior Town authorization.

E. Building Capacity and Safety

The renter must comply with the building's posted occupancy limits, applicable fire and safety requirements, and instructions provided by authorized Town personnel.

Exits, doorways, and emergency access routes must remain unobstructed.

F. Supervision and Conduct

The renter is responsible for the conduct of attendees and guests during the rental period. All activities must comply with applicable laws and Town rules.

Children must be appropriately supervised.

G. Damage to Town Property

The renter agrees to promptly report any damage occurring during the rental period. Responsibility for repair or replacement costs will be determined in accordance with the Town's rental policy and applicable law.

H. Rental Hours

The renter agrees to use and vacate the facility within the approved rental period, including any setup and cleanup time unless separately authorized.

I. Prohibited Activities

No illegal activities are permitted on Town property. Smoking, alcohol use, pets, and other restricted activities are subject to the Town's adopted facility rules and applicable law.

J. Cancellation and Refunds

Any cancellation, rescheduling, security deposit return, or refund shall be handled according to the Town's established Community Building rental policy provided to the renter.

Responsibility and Liability

The renter accepts responsibility for the event and agrees to take reasonable precautions to protect attendees and Town property.

To the extent permitted by West Virginia law, the renter may be held responsible for loss or damage caused by the renter or event participants.

Nothing in this agreement waives any right, protection, immunity, or limitation of liability provided to the Town of Sutton under applicable law.

Rental Agreement Acknowledgment

By signing below, I acknowledge and agree that:

• I have read and understand the Community Building Rental Agreement.

• I agree to follow the Town's applicable facility rules and rental policies.

• I understand that I am responsible for the conduct of my guests and the proper use of the facility.

• I understand that additional charges may apply for damages, excessive cleaning, or other charges authorized by the Town's rental policy.

• I understand that my rental is not confirmed until the Town has approved the reservation, received the completed agreement, and received the required payment.

Renter Signature